Collage of GW photos including people walking past the George bust, students at a national monument, and George's Army at a game

 

FAQs

   

The GW COVID-19 Campus Assistance Portal is a one-stop resource to help you navigate any challenges you may encounter with campus and GWorld access, COVID-19 testing, COVID-19 symptom surveys, access badge status, and student, faculty and staff travel information. The portal offers issue-based instructions, troubleshooting tips and guidance to assist you in resolving questions or concerns independently wherever possible.

Updated 4/28/2022

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The Vaccine Requirement

GW will require students, faculty, and staff in GW-owned or -operated facilities to be fully vaccinated against COVID-19, unless they receive an approved exemption. Vaccination is the best and fastest way to move us closer to our pre-pandemic campus experience and the end of the pandemic.

To be considered fully vaccinated, you must complete the full series of the vaccination and allow two weeks after the last dose.

GW will accept any vaccine authorized for use by the U.S. Food and Drug Administration (FDA) or the World Health Organization (WHO). The list of current FDA-authorized vaccines are available online. Authorized WHO vaccines are listed here. As of now, the WHO and/or FDA have authorized Pfizer, Moderna, Johnson & Johnson, AstraZeneca, the Serum Institute of India, Sinopharm and Sinovac vaccines. 

GW will require students, faculty, and staff in GW-owned or -operated facilities to be fully vaccinated against COVID-19, unless they receive an approved exemption. Information on requesting an exemption is available here.

We will exercise discretion in enforcing the mandate for those who have extenuating circumstances that are beyond their control and that will cause delays in vaccination.

Yes, all staff members regardless of work designation are required to receive the COVID-19 vaccine, unless they receive an approved exemption.

Routine COVID-19 testing will not replace the requirement for vaccination.

Yes, all students are required to receive the COVID-19 vaccine if they plan to attend classes in person or participate in any in-person campus activity or for online students who need to come onto campus for a school-related reason. (This is a requirement for faculty and staff as well.)

Students under the age of 26 must submit records of all required childhood immunizations in addition to the COVID-19 vaccine. 

For questions, please email [email protected].

The only way to demonstrate compliance is to upload your vaccine record in the medical portal. Each upload is reviewed and verified, so it may take up to a week before your status reads “compliant” in the portal. Please see the instructions for uploading proof of vaccination.

The COVID-19 vaccine will be included as part of GW’s immunization requirements for students. 

For students, faculty and staff: Once you have received the full series of a COVID-19 vaccine, upload your documentation to the medical portal. Your documentation is verified manually and may take up to a week to register in the system due to the volume of submissions. Instructions on how to upload your documentation are available online.

If you received your vaccine from GW, please email [email protected].

You may also contact your vaccination site directly or your state's health department. A list of immunization records by state can be found on the Centers for Disease Control and Prevention (CDC) website.

The Booster Requirement

The George Washington University will require a COVID-19 vaccination booster dose for all eligible students, faculty and staff in university-owned or -operated facilities. 

The booster requirement aligns with the Centers for Disease Control and Prevention’s (CDC) recommendation and is part of our ongoing efforts to keep the GW community healthy and safe amid the ongoing COVID-19 pandemic.

You must receive a booster dose and upload documentation to the medical portal as soon as you become eligible. Instructions on how to upload documentation are online

If you currently have a medical or religious exemption to GW’s vaccine requirement, the booster mandate does not apply to you. However, you must continue to follow required campus health protocols. 

The GW Medical Faculty Associates’ Vaccine Center offers free booster doses of Pfizer, Moderna and Johnson & Johnson. Walk-ins are welcome, but you may also schedule an appointment online. All appointments scheduled online appear as "First Dose" on the scheduling page and then are adjusted in the clinic. More information about the GW Vaccine Center is available online. If you have questions, please email [email protected]

In Virginia, GW Nursing is partnering with My Dr's Pharmacy to administer COVID-19 boosters; appointments are required.

Many local health departments, retail pharmacies (such as CVS)  and doctors offices also offer the COVID-19 booster.

Although the current COVID-19 vaccines continue to protect you from severe COVID-19 infections that result in hospitalization or death, the vaccines become less effective over time in preventing infections. Clinical studies have demonstrated that a vaccine booster dose will increase immune response to COVID-19.

A booster dose is an additional dose after your primary vaccination for COVID-19. If you received a Pfizer or Moderna vaccine, a third dose of any FDA- or WHO-approved vaccine counts as a booster. If you received a Johnson and Johnson vaccine, a second dose of any FDA- or -WHO-approved vaccine counts as a booster.

Please refer to the CDC's guidance on eligibility. If you received a Johnson and Johnson vaccine, you are eligible two months after your initial vaccination. If you received a Pfizer or Moderna vaccine, you are eligible five months after completing your two-dose series. All individuals 16 years and older should get a booster. You are not subject to the booster mandate until you are eligible.

Yes. Mixing of vaccines is allowed. Your booster can be from any FDA- or WHO-approved manufacturer, even if it is not the same as your primary COVID-19 vaccine. There is some evidence that mixing vaccines from different manufacturers may provide a more robust immune response. If you are unsure of what kind of booster to receive, contact your healthcare provider, Colonial Health Center (students) or Occupational Health (faculty and staff).

Yes, visitors are required to be up-to-date with their COVID-19 vaccines (i.e., fully vaccinated and boosted, if eligible).

If you are eligible for a booster, you can receive a COVID-19 booster dose as soon as you are out of your 7-day isolation and are symptom-free.  If you received monoclonal antibodies, you must wait 90 days. 

If you are eligible for a booster, you must receive the booster dose and upload your documentation for verification to access campus. 

Yes, you may access campus if you have a temporary extension for the booster mandate. You should contact the Colonial Health Center (students) or Occupational Health (faculty and staff) to request a temporary extension.

If you have a temporary extension for the booster dose mandate, your testing cadence will not change from your current cadence.

We will track booster dose eligibility based on your primary vaccination dates in the medical portal.  No action is required on your part. 

If you need a temporary extension due to a recent COVID infection, recent treatment with monoclonal antibodies or booster availability, contact the Colonial Health Center (students) or Occupational Health (faculty and staff).

  • Take a photo or scan your booster dose record, and keep a copy for your own records. 

  • Log into the medical portal.

  • Click on the "Enter My COVID-19 Vaccination Information" button on the Home screen.

  • On the pop-up window, click the "Upload" button to upload a copy or photo of your booster dose record (you are not required to enter any dates). 

The Colonial Health Center (students) or Occupational Health (faculty and staff) will review your booster dose record and add it to your medical record. This is a manual process and may take up to a week for your record to be updated. 

Yes, all staff members regardless of work designation are required to receive the COVID-19 booster vaccine, unless they receive an approved exemption.

Vaccine and Booster Exemptions

Students seeking exemption from any of the immunization and booster requirements for medical or religious reasons must submit:

  • If you are seeking an exemption due to a good faith religious objection, you must submit a personal letter explaining how the vaccination violates your religious beliefs.

  • If you are seeking an exemption for medical reasons, a personal statement of need for a medical exemption, and a letter from the attending clinician may be required. 

  • Upload your documents to the medical portal.

  • The Colonial Health Center may contact you if there are questions or to seek clarification regarding the information provided.

  • For questions, please email [email protected].

You will first need to complete the “COVID-19 Vaccine Exemption Request Form” indicating that you are seeking an exemption and upload it through the portal. Instructions are available online.  Medical exemption requests are reviewed by Occupational Health. Religious exemption requests are routed to the Office of Equal Employment Opportunity & Access (EEOA) for review and approval. Upon reviewing your request the EEOA Office or Occupational Health may contact you if there are questions or to seek clarification regarding what you have stated in your request. If you have questions, you can contact the EEOA Office at [email protected] or 202- 994-9656. You can contact Occupational Health at 202-677-6230 or [email protected].

The most common reason to receive a medical exemption is a known allergy to the vaccine or any of its ingredients. If you have other health-related reasons you think would prevent you from getting the vaccine, your request will be evaluated by Colonial Health (for students) or Occupational Health (for faculty and staff). You may be asked to provide documentation from your health care provider to support your request.

If the EEOA Office has questions about the nature of your religious beliefs and/or what kind of accommodation may be appropriate, it may ask that you submit a letter from someone who can attest to your religious or sincerely held belief and/or membership in a church or organization that subscribes to a particular doctrine, faith or observance that might assist in providing documentation for your accommodation request.

Granting of the religious or medical exemption only means you will not be required to get the COVID-19 vaccination or booster. You may still be required to be on campus, e.g., if you are required to work on campus in whole or in part, and if so, you will be required among other things to comply with the university’s health and safety protocols (i.e., masks, daily symptom checks in the medical portal and weekly COVID-19 testing). EEOA will engage in the interactive process with you to consider reasonable accommodations if necessary. 

Those who have an exemption approved will have to wear a mask, complete daily symptom checks in the medical portal, and do weekly COVID-19 testing.

GW-approved medical or religious exemptions will expire on June 30, 2022. If your circumstances change and you are able to receive the COVID-19 vaccine and booster, please upload your records to the medical portal. If you have an approved exemption and wish for it to continue, you do not need to take further action. Your exemption will be renewed through June 30, 2023.

 Exposure and Positive Cases

When a GW student, faculty or staff member tests positive, they are contacted by Colonial Health or Occupational Health to assess them for symptoms, ensure they get adequate healthcare, and inform them of how to go into isolation. They are interviewed by the Campus COVID Support Team (CCST), and the CCST determines who their close campus contacts were in the past 48 hours. CCST will in turn contact each one of those people. CCST will inform any confirmed close contact of whether and how to go into quarantine and the requirement for a symptomatic COVID-19 testing after the exposure (which varies according to vaccination and booster status).

No. All external GW exposures to COVID must be reported to the CCST by emailing [email protected]. The CCST will evaluate the situation and determine the nature of the exposure, if the employee requires quarantine or testing and if anyone else on campus could be at risk. Managers, supervisors and professors should NOT take it upon themselves to advise others to go home, miss class or to get tested.

First, stay home and do not come to work or class. If you have any symptoms, contact Colonial Health (students) or Occupational Health (faculty and staff) for guidance. The outside test should be reported here.  A healthcare provider and the CCST will follow up with you.

When someone in a classroom tests positive for COVID-19, CCST performs contact tracing to identify who has been a close contact to that person. If you are identified as a close contact, you will be personally notified.  If you are not personally notified, there is no specific action required on your part. It may take 24-48 hours to complete contact tracing and notifications after a case is identified. Given the heightened concern many have around COVID-19, the CCST may send a courtesy notification to everyone known to be in the class that someone in the class has tested positive.  This notification does not mean that you are a close contact.  If at any time you are worried about a possible COVID-19 exposure, you may self-schedule a COVD test at the GW testing center even if you have not been instructed to do so by the CCST.

Fully vaccinated students who develop symptoms consistent with COVID-19 should contact the Colonial Health Center at 202-994-5300; faculty and staff should contact Occupational Health at 202-677-6230.  These numbers are answered 24 hours a day, every day of the week by a clinician who can evaluate you for treatment or a referral.

If you're notified by the Campus COVID-19 Support Team (CCST) that someone with COVID-19 identified you as a close contact, you will follow the steps listed here

GW students, faculty, or staff should upload a positive COVID-19 test result received from outside of a university testing site to the medical portal. Detailed instructions are available here.

COVID-19 Testing

Yes, once you are compliant with the requirement to be vaccinated with a FDA- or WHO-authorized vaccine, you will be required to have a COVID-19 test every 15 days. If you are given a vaccine exemption, you will be required to test every 7 days.

To check the due date for your next required test, click on the "Show Badge" button on the Home screen of the medical portal. The due date is at the bottom of your badge below the QR code.

If you are overdue for your next test, your badge will read "Overdue".  Please schedule an appointment to be tested if you need to reactivate your access to campus.

If you have had an external positive COVID-19 test result, please fill out this form and the Campus COVID Support Team will follow up.

You should contact the Campus COVID Support Team at [email protected]. Please include your GWID in all messages to CCST.

Campus Living will assess the situation of all residential students who test positive for COVID-19 for possible relocation until released by the Colonial Health Center (CHC).  Unvaccinated roommates will quarantine in their room until released by the Campus COVID-19 Support Team (CCST).  Vaccinated roommates are exempt from exposure quarantine but should contact CHC if they develop symptoms.

We must keep our community safe during the ongoing pandemic.  GW’s urban location prevents us from closing the campus to external factors beyond our control.  Additionally, the possibility exists of breakthrough COVID-19 cases in vaccinated individuals and of variants that may resist the vaccines.  Routine testing, in addition to public health practices, including vaccination, will alert us of any risks to our population.

Outside of the 15-day testing requirement, everyone is encouraged to take a COVID-19 test at any time if you have symptoms or have been told to test by a medical provider.

We will immediately inform all members of any changes to this requirement.

No.  Until you complete your test, your access to campus will be restricted.  

You may receive notices about overdue testing while you are off-campus.  You may disregard them.

Yes, external PCR COVID-19 tests are accepted in lieu of getting tested on campus. This option provides flexibility for those who prefer to test elsewhere at their own expense, or if they are also participating in required testing elsewhere. External testing is not reimbursable.

The COVID-19 test must be a PCR test and the lab must be CLIA-certified (the lab’s CLIA certified number should appear on the test results). Antigen tests are not accepted. Please ensure your full name appears on the results. Please note that external tests should be submitted no later than two days before your test due date, as takes one to two days to process. Tests submitted over the weekend will not be processed until Monday.

To upload your results to the medical portal, please follow these instructions:

  • Log into the medical portal.
  • Navigate to “Messages” and click “New Message.”
  • Select your affiliation and click “Continue.”
  • In the “Compose New Secure Message” screen, enter the subject line “COVID-19 External Test Results” and use the “Add Attachments” button to upload your file. You may upload a picture or a PDF file. 
  • Click “Send” to submit your results. 
     

Anyone expected to need access to a GW-owned or -operated building for any reason during the 2021-2022 academic year must be vaccinated as part of GW’s vaccine and booster requirement.

This includes faculty, students, and staff in all schools and departments (including 1st and 2nd year students in the School of Medicine and Health Sciences), regardless of the frequency of your presence in a GW-owned or -operated building.  Only those with an approved religious or medical exemption are released from the vaccine requirement.

Yes, can take a COVID test prior to the end of your testing cycle. Your testing cycle will reset when you complete your appointment. You may check the due date of your next test in the medical portal.  Click on the “Show Badge” button in the Home section.
 

Yes, if you are overdue to take your test, your campus access will be affected.  Fully vaccinated individuals must test every 15 days; exempt individuals must test every 7 days. However, your GWorld Card access will be restored within one hour after you take your next test. 

After you check out from the test site, it can take up to an hour to clear the hold from your GWorld account.  Your access is not dependent on the results of your test. If the Public Health Lab later releases a positive test result, you will be contacted by either the Colonial Health Center (students) or Occupational Health (faculty and staff), and CCST will place a new hold on your GWorld account.

If you stay current with your testing schedule, you will maintain access to campus.  Vaccinated individuals must test every 15 days, unvaccinated individuals must test every 7 days. 
 

The Public Health Lab (PHL) or the Campus COVID-19 Support Team (CCST) will contact you about retesting as soon as possible.  

If you consistently receive invalid test results, a PHL provider will observe your self-collection process.  You may also request that a provider collect the sample for you.

Check your destination’s and airline’s testing requirements.  GW offers polymerase chain reaction (PCR) tests from our CLIA-certified site. 

In the medical portal, click on the “Labs” link in the Medical Records section.  You may print your test report from there.

Mask Information

As of April 12, 2022, GW will reinstate its indoor mask requirement for all university-owned and -operated facilities.  This requirement will extend through the remainder of the spring semester, exam period and Commencement.  Masks must be worn at all times indoors unless you are actively eating or drinking or are in a private office or residence hall room.

No, you are not required to wear a N95 or K95 mask on campus. The university strongly recommends that you wear a N95 or KN95 mask in classrooms and all indoor university spaces.  If you do not wear an N95 mask, double masking with a cloth and surgical mask is recommended.  While no mask provides 100 percent protection, a N95 mask is more protective than double masking or wearing single-layer masks. 

N95 masks protect from aerosol transmission of the virus, especially indoors.  While no mask provides 100 percent protection, a N95 mask is more protective than double masking or wearing single-layer masks.

All students, faculty and staff can pick up N95 masks at our test centers and other locations on our campuses.

No, N95 masks distributed for general campus use should not replace an N95 mask or respirator that is required in some occupational settings where fit testing is required

Fit-testing is not required for general use on campus. Please follow the directions below to ensure your N95 mask fits snugly.

  • Remove your mask from the package with clean hands.

  • Unfold the mask and pull the bands outward on both ends.

  • Position the mask on your face with the adjustable metal strip facing up on the bridge of your nose.

  • Place the two bands over your head.

  • Press down on the metal strip lightly to ensure the mask is securely sealed.

Facial hair may create a poor seal and can reduce the effectiveness of an N95 mask. It is recommended that there is no facial hair in areas where the mask contacts the face. The CDC has additional information and suggested facial hairstyles that work better with N95 masks.  An instructional video is also available.

Select a mask type that has two or more layers of breathable fabric and that completely covers your nose and mouth. Please see the CDC website for guidance on preferred types of masks.

The use of N95, KN95 or double masking is strongly encouraged.

If you need to watch a student’s mouth movements, the student may briefly remove their mask to speak so long as you are masked and observe from six feet or more. Likewise, if you need to demonstrate mouth movements, you may remove your mask to demonstrate, so long as you are six feet from your students.

The university does not endorse any commercial products, but an example of an acceptable clear mask as a good option for speech and language instruction can be found here. Another safe approach would be for the student to make a tele-appointment during your office hours and to watch them speak by a teleconference.

You may wear a slitted mask to play instruments. When not playing, you should switch to a full mask. Additionally, you must use a bell cover on the end of your instrument to prevent aerosols. 

Masks must be worn when singing, dancing and performing inside. Unmasked performances can occur outdoors.

Yes, if you are indoors. This includes individual exercise activities, such as weight lifting or cardio, and group exercise classes, such as yoga, pilates, HIIT, zumba and others. If you are swimming, replace your mask when you exit the pool and coordinate with others to avoid congregating at pool exits. 

Intercollegiate teams may unmask for practice and competition if they have a more frequent testing cadence. Intramural and informal team sports players must wear a mask if indoors. Outdoor team sports is the safest option.

Yes, you need to keep your mask on while you are indoors and in shared space with others. If you have a private, enclosed office with a door, you may unmask when you are alone. Masks are required for all meetings with two or more people.

If you are only with your assigned roommates and suitemates, you may remove your mask when your doors are closed. If there are any visitors from outside of your room/suite, everyone must be masked. Masks are required in common areas of residence halls.

You may briefly remove your mask while actively eating and drinking and then must replace it. For example, if you are sipping from a glass, you may remove your mask. If you are holding a glass and not actively drinking from it, you must wear your mask.

Outdoor receptions and events are good options if you are serving food and drink. For meal breaks at work, consider sitting apart from others or eating outdoors.

Visitor Information

Visitors coming to GW’s campuses and facilities for routine business reasons, such as meetings, contract work, interviews, classroom visits and campus tours, will no longer be required to demonstrate proof of a COVID-19 vaccination and booster while local positivity rates are low.  

Attendees at events in GW venues (Smith Center, Lisner Auditorium, Jack Morton Auditorium, etc.) will still be subject to vaccine verification. Please check the specific event's website for detailed information.

No. GW is no longer requiring individual visitors, contractors and others who come to campus for business or academic purposes to verify they are vaccinated and booster.  Vaccine verification may still be required at events.

Attendees at events in GW venues (Smith Center, Lisner Auditorium, Jack Morton Auditorium, etc.) are subject to vaccine verification

If a guest is unvaccinated, they can provide proof of a negative COVID-19 test taken within the last 24 hours.

Please check the specific event's website for detailed information. 

A planned activity on campus that expected to have 20 or more visitors is considered an event and vaccine and booster verification is still required. Visitors at events can use the CLEAR health pass, show their vaccine and ID card at the event entrance, or show evidence of a negative COVID antigen or PCR test in the last 24 hours to meet this requirement.

No, there are no visitor requirements for guests under 5 years of age.
 

No, GW students, faculty and staff are not required to enroll in the CLEAR Health Pass. They may be asked to present their green badge from the medical portal

Any of the following options can be used to demonstrate proof of vaccination:

  • A physical Centers for Disease Control (CDC) Vaccination Card
  • A digital copy/photo of a CDC Vaccination Card
  • CLEAR Health Pass COVID-19 Verification App

Using the CLEAR Health Pass is not required.  Individuals who do not register through the CLEAR Health Pass will need to be prepared to show a copy of their Centers for Disease Control (CDC) vaccination card and a government-issued photo ID (for those 18 and up) during their visit.

Campus Access

Visit onward.gwu.edu/access for detailed steps and other information.

Yes. Members of the GW community can gain campus access if you are fully vaccinated and boosted, if eligible. You must upload your vaccine documentation to the medical portal following these steps. Once your documentation is verified, you must take a COVID-19 test at a university testing location. Your GWorld card access will be restored to the access you had pre-pandemic generally within two business hours. Additional information is available here

International Students, Faculty and Staff

The COVID-19 vaccine is available at the GW Medical Faculty Associates COVID-19 Vaccine Clinic.

The vaccine is also available throughout the District. More information on days, hours and locations is available at vaccinefinder.org.

Starting on November 8, non-citizen, non-immigrant air travelers to the United States will be required to show proof that they are fully vaccinated with an FDA or WHO authorized vaccine  prior to boarding an airplane to fly to the U.S., with only limited exceptions.  A negative COVID test is required to enter the US. It must have been collected within 3 days of departure if you are vaccinated and 1 day of departure if you are unvaccinated. Full guidance is found on the CDC website.

Starting on November 8, non-citizen, non-immigrant air travelers to the United States will be required to show proof that they are fully vaccinated with an FDA or WHO authorized vaccine prior to boarding an airplane to fly to the U.S., with only limited exceptions.  A negative COVID test is required to enter the US. It must have been collected within 3 days of departure if you are vaccinated and 1 day of departure if you are unvaccinated. Full guidance is found on the CDC website.

Starting on November 8, non-citizen, non-immigrant air travelers to the United States will be required to show proof that they are fully vaccinated with an FDA or WHO authorized vaccine  prior to boarding an airplane to fly to the U.S., with only limited exceptions.  A negative COVID test is required to enter the US. It must have been collected within 3 days of departure if you are vaccinated and 1 day of departure if you are unvaccinated. Full guidance is found on the CDC website.

Starting on November 8, non-citizen, non-immigrant air travelers to the United States will be required to show proof that they are fully vaccinated with an FDA or WHO authorized vaccine  prior to boarding an airplane to fly to the U.S., with only limited exceptions.  A negative COVID test is required to enter the US. It must have been collected within 3 days of departure if you are vaccinated and 1 day of departure if you are unvaccinated. Full guidance is found on the CDC website.

The vaccine is available based on residency and not on citizenship status. Public health and medical experts are encouraging individuals to receive the first COVID-19 vaccine available to them as soon as possible. Please do not wait until you return to your home country.

No matter where you are currently living in the U.S., we suggest that you follow the guidance in your local jurisdiction to register and receive the vaccine.  Information on how to receive the vaccine in Washington, D.C., Maryland or Virginia is available here.

When you arrive at the vaccine clinic, you will need to show your ID.

Starting on November 8, non-citizen, non-immigrant air travelers to the United States will be required to show proof that they are fully vaccinated with an FDA or WHO authorized vaccine  prior to boarding an airplane to fly to the U.S., with only limited exceptions.  A negative COVID test is required to enter the US. It must have been collected within 3 days of departure if you are vaccinated and 1 day of departure if you are unvaccinated. Full guidance is found on the CDC website.

GW's required and recommended travel guidance is available here.

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